Property Maintenance & Handymen – Limited Companies

Accounting for property maintenance firms and handyman businesses operating through a UK limited company, covering landlord work, letting agents and domestic jobs.

Who this is for

This package is designed for limited companies whose main trade is:

  • Property maintenance and repairs for landlords and letting agents
  • General handyman services – small jobs and multi-trade tasks
  • Void and end-of-tenancy works – refresh, minor refurbishments and snagging
  • Small multi-trade teams handling “everything” for local landlords and homeowners

Typical income and job types

  • Call-out jobs – leaks, broken fittings, small repairs and adjustments
  • Day-rate or half-day jobs for landlords, agents and facilities companies
  • Packages – “handyman days”, property refreshes, seasonal maintenance
  • Small projects – fencing repairs, garden tidy-up, minor decorating and tiling

We understand that no two days look the same – lots of small jobs, multiple clients and a mixture of labour-only and materials-supplied work.

Common allowable expenses for maintenance & handyman Ltd companies

As long as they are wholly and exclusively for your business, typical allowable expenses include:

  • Materials – fixings, sealants, fillers, paint, timber, brackets and small fittings
  • Small tools – drills, drivers, saws, sanders, ladders and tool storage
  • Consumables – screws, plugs, blades, sandpaper, tapes and adhesives
  • PPE and workwear – safety boots, gloves, hi-vis, branded polo shirts and jackets
  • Vans and vehicles – fuel, insurance, servicing, MOT and road tax (business share)
  • Parking, tolls and congestion charges linked to jobs
  • Waste disposal – tip fees, skips and rubbish removal for jobs
  • Public liability insurance and, if relevant, employers’ liability insurance
  • Software and apps – job booking systems, invoicing apps, mileage trackers
  • Mobile phone and data used for work
  • Advertising – leaflets, local ads, online platforms and website
  • Small storage costs – if you rent a lock-up or storage unit for tools and stock

Larger items like vans and bigger tools may be treated as capital assets so you still receive tax relief via capital allowances rather than missing out.

Dealing with many small jobs, cash and platforms

Most property maintenance and handyman companies:

  • Do several small jobs a day across different addresses
  • Get work from letting agents, landlords, facilities firms and online platforms
  • Take payment by bank transfer, card, cash or via apps

We help you keep this simple by:

  • Encouraging card or bank payments where possible for clear records
  • Using bank feeds and simple apps to capture income and receipts
  • Summarising multiple small jobs into clear monthly figures per client if needed

What we need from you to file accounts & CT600

To prepare year-end accounts and your corporation tax return, we’ll ask for:

  • Business bank statements (and any card/finance accounts used by the company)
  • Details of any cash takings and how they were banked or spent
  • Invoices or summaries from letting agents, platforms and regular clients
  • Expense receipts for materials, tools, parking, waste disposal and fuel
  • Van/vehicle purchase or finance agreements and insurance schedules
  • Details of any staff or subcontractors you pay (including CIS where relevant)
  • Payroll reports if you already run a payroll scheme

With this information we reconcile your income and costs, calculate the company’s profit and corporation tax, and file your accounts and CT600 with HMRC and Companies House.

Fixed-Fee Package for Property Maintenance & Handyman Ltd

£745 + VAT
Typical fee for a small maintenance or handyman company
(turnover up to £200k, 1–2 directors, straightforward records).
  • Preparation of year-end statutory accounts
  • Corporation tax return (CT600) and submission to HMRC
  • Companies House micro/small accounts filing
  • Director payroll for up to 2 directors
  • Basic review of vehicle and travel expenses
  • Simple guidance on claiming tools, materials and home-working costs
  • Email support up to filing deadlines
Add-ons (only if needed)
+ £25 + VAT per monthly VAT return (MTD compliant)
+ from £25 + VAT/month for bookkeeping if we process bank & invoices
+ from £150 + VAT for older / overdue accounting periods
+ bespoke quote for turnovers above £200k or multi-van teams
Start my Ltd company accounts Book a 15-minute call
Quick FAQs for Property Maintenance & Handymen
Q: I buy small bits from DIY stores most days – do I need every receipt?
A: Ideally yes, but we know reality is messy. We’ll work with the receipts you have, bank/card records and a sensible approach for small missing items, keeping you compliant without overcomplicating things.
Q: I use my van for family as well – can I still claim costs?
A: Yes, but we need to consider business vs private use. We’ll agree a reasonable method (for example, mileage or percentage split) so costs are claimed correctly under HMRC rules.
Q: I sometimes get paid cash – is that a problem?
A: Cash is fine as long as it is recorded. We’ll show you a simple way to log cash jobs so that your accounts, bankings and tax position all match.
Q: Can I claim for using my home as an office?
A: If you regularly run your business admin from home, we can normally claim either a flat-rate allowance or a fair share of household costs. We’ll pick the method that suits your level of use.
Q: I sometimes bring in other trades for larger jobs – does that affect tax?
A: Paying other trades is usually an allowable expense. If they are subcontractors working in construction, we may also need to consider CIS. We’ll advise what’s needed based on how you work with them.