Cleaning & Facilities – Limited Companies

Accounting for commercial and residential cleaning companies and on-site facilities teams operating through a UK limited company.

Who this is for

This package is designed for limited companies whose main trade is:

  • Commercial contract cleaning – offices, schools, warehouses and retail units
  • Residential and end-of-tenancy cleaning for letting agents and landlords
  • Facilities services – caretaking, janitorial and site support teams
  • Specialist cleaning – deep cleans, builders’ cleans, carpet/upholstery cleaning

Typical income and contract types

  • Regular contract cleans billed weekly or monthly
  • Block contracts with housing associations, managing agents or businesses
  • Ad-hoc deep cleans, end-of-tenancy and post-build cleans
  • Day-rate or hourly labour supplied to facilities or property companies

We understand that most cleaning and facilities companies juggle multiple sites, many staff, and tight margins – with a mix of regular contracts and one-off jobs.

Common allowable expenses for cleaning & facilities Ltd companies

As long as they are wholly and exclusively for the business, typical allowable expenses include:

  • Cleaning chemicals, sprays, detergents and specialist solutions
  • Consumables – cloths, mops, pads, bags, gloves, wipes and paper products
  • Equipment – vacuums, carpet cleaners, scrubber-dryers, steam cleaners
  • Hire costs – floor machines, access equipment and specialist kit
  • PPE and uniforms – gloves, masks, aprons, hi-vis and branded clothing
  • Vans and vehicles – fuel, insurance, servicing, MOT and road tax (business share)
  • Parking and congestion/toll charges for attending client sites
  • Storage – lock-ups or small units for storing equipment and stock
  • Public liability and employers’ liability insurance
  • Training – COSHH, health & safety, site inductions and machine training
  • Software and apps – rota, timesheet, payroll and job management systems
  • Office costs – phones, stationery, printing and accountancy fees
  • Advertising and marketing, including websites and online platforms

Larger equipment such as scrubber-dryers or multiple vacuums may be treated as capital assets, with tax relief given through capital allowances in line with HMRC rules.

Staff, subcontractors and payroll

Cleaning and facilities companies are often labour-heavy businesses. You might:

  • Employ staff on PAYE with regular hours or variable shifts
  • Use casual or zero-hours workers across different sites
  • Occasionally use self-employed cleaners or subcontractors

We help you decide when PAYE is needed, how to stay compliant with HMRC and keep control of wage costs against each contract or site.

What we need from you to file accounts & CT600

To prepare year-end accounts and your corporation tax return, we’ll ask for:

  • Business bank statements (and any card/finance accounts in the company name)
  • Sales invoices or monthly statements for your main contracts and clients
  • Breakdown of regular contract values and any major one-off jobs
  • Purchase invoices for chemicals, equipment, PPE and consumables
  • Vehicle purchase/finance details and running cost invoices
  • Payroll reports for staff, including any holiday or overtime records
  • Details of any subcontractors used and how they are paid
  • Insurance schedules and significant lease or rental agreements

With this information we reconcile income and costs by period, calculate the company’s profit and corporation tax, and file your accounts and CT600 with HMRC and Companies House.

Fixed-Fee Package for Cleaning & Facilities Ltd

£795 + VAT
Typical fee for a small cleaning or facilities company
(turnover up to £250k, 1–2 directors, straightforward records).
  • Preparation of year-end statutory accounts
  • Corporation tax return (CT600) and submission to HMRC
  • Companies House micro/small accounts filing
  • Director payroll for up to 2 directors
  • Basic review of wage costs vs turnover
  • Simple guidance on vehicle, equipment and home-working claims
  • Email support up to filing deadlines
Add-ons (only if needed)
+ £25 + VAT per monthly or quarterly VAT return (MTD compliant)
+ from £30 + VAT/month for bookkeeping if we process bank & invoices
+ from £150 + VAT for older / overdue accounting periods
+ bespoke quote for turnovers above £250k or multi-site operations
Start my Ltd company accounts Book a 15-minute call
Quick FAQs for Cleaning & Facilities Ltd
Q: We buy lots of small items every week – do we need every receipt?
A: The more receipts the better, but we know cleaners live on small, frequent purchases. We’ll combine receipts, bank data and a practical approach, keeping things compliant without drowning you in admin.
Q: Are uniforms and PPE tax-deductible?
A: Yes, branded uniforms and protective clothing used for your cleaning and facilities work are normally allowable business expenses.
Q: We work nights and early mornings – does that change anything for tax?
A: No, the time of day doesn’t change the tax treatment. What matters is that costs are genuinely for the business and properly recorded.
Q: Should my cleaners be PAYE or self-employed?
A: HMRC looks at how much control you have over workers. We can talk through how you operate and whether PAYE or self-employed status (or agency staff) is more appropriate, then build the accounts accordingly.
Q: Can I claim mileage if staff use their own cars?
A: Genuine business journeys in staff’s own cars can usually be paid at HMRC-approved mileage rates. We’ll show you a basic way to track this so it’s clear and compliant.